Private Secretary Salary in India - PayScale

DESCRIPTIONAmazon Seller Services Private Limited, part of the Amazon group, has an exciting opening for a smart company secretary with eight to ten years of post-qualification experience to provide end to end secretarial support to various Amazon businesses in India. The position is based at Bengaluru. The company secretary will report to a Senior Corporate Counsel. The company secretary will provide end-to-end secretarial support to various Amazon subsidiaries in India, including advising on all secretarial matters, governance and compliances under Companies Act, 2013 and Foreign Exchange Management Act, 1999; coordinating and holding directors’ and shareholders’ meetings; maintaining and updating secretarial records and books; filing regulatory forms; supporting internal and statutory audit; administering and resolving secretarial issues; and providing secretarial advise on day to day business operations. The company secretary will also work with the Senior Legal Counsel on establishing and maintaining organization secretarial practice standards, process, templates and execute inter department processes, implement improvements and provide training. The company secretary will closely coordinate with the global paralegal teams and outside counsel on these tasks. 8 – 10 years or more of in-house legal experience with a multi-national company or a large Indian corporate is highly preferred. Experience working in a listed company and having a legal qualification will be desirable. Competence in a broad range of areas such as company law, foreign exchange regulations, secretarial standards and governance, and statutory compliances is required; knowledge and experience of corporate and commercial laws, contract management will be an added advantage. Candidate having a law degree will be given preference.Key job responsibilitiesEssential Skills: Description 1. Knowledge and experience of company law, foreign exchange regulations, secretarial standards and governance, and statutory compliances is required. 2. Extensive experience in coordinating and managing board, general, extraordinary and committee meetings. 3. Ability to independently handle secretarial compliances, including convening of board and shareholders’ meeting, maintaining statutory records, and filings, and coordinating internal and statutory audits. 4. Excellent ability to analyze and assess business requirement and provide secretarial advise and propose/implement solutions. 5. Ability to function autonomously, yet communicate laterally and upwardly with ease.6. Strong business judgment. 7. Excellent written and oral communication skills in English. 8. Excellent interpersonal skills to effectively communicate and coordinate complex issues and projects with diverse levels of management and employees. Key Competencies: Competency Description 1. Reliability, dependability: Works hard and does what it takes to get results and meets deadlines. Takes accountability and works well in a cross functional team. 2. Writing, speaking and listening effectively: Writes, speaks and presents information effectively, clearly and with brevity. Communicates to improve understanding, decision-making and performance. Understands the value of listening to others. Thinks before speaking. Probes to understand and confirms understanding of what is heard. Encourages others to speak. 3. Composure: Handles unexpected events calmly. Successfully copes with unintended consequences. Helps co-workers thrive in stressful situations. Identifies and manages stress due to lack of control. Acts with the highest level of professionalism and maturity during crisis situations. Looks immediately for resolution rather than placing blame. 4. Dealing with ambiguity: Able to function well in loosely structured situations. Works effectively in situations involving uncertainty or lack of information. Effectively handles multiple projects or tasks at the same time. Is open to and responds flexibly to change. 5. Open communication: Willing to ask and honestly answer the tough questions. Treats others’ opinions with respect. Fosters open communication and candid discussions. Shares information that helps others do their job well. Keeps others in the loop. 6. Company-wide perspective: Able to assess broader and deeper impact of decisions. Focuses on what is right for the company – not just what is best for the group, project or self. Does not act in ways that sub-optimize for the overall business. When possible, encourages cross-functional and cross business brainstorming and project teaming. A day in the lifeEstimated Percentage of Time Involved in Essential Functions: 1. 50% End-to-end drafting agenda, minutes, compiling and maintaining secretarial records and compliances, holding board, committee, annual and extraordinary general meetings, supporting internal and statutory audit, supporting business delegation and authorization. Handling regulatory queries, draft and compile response / representations under the supervision of Senior Corporate Counsel;2. 20% provides day-to-day advice on corporate laws; 3. 20% Co-ordinate and support restructuring initiatives and merger process including the court proceedings;4. 10% : Work with Senior Corporate Counsel to develop secretarial practice standards and inter department processes, effectively communicate secretarial and policy issues in a timely and proactive manner.We are open to hiring candidates to work out of one of the following locations:Bengaluru, KA, INDBASIC QUALIFICATIONSRequired Degree Member of the Institute of Company Secretaries of India (Company Secretary).Preferred qualificationsPreferred qualifications LL.B. (undergraduate law degree) from a recognized university in India will be an added advantage. PREFERRED QUALIFICATIONSPreferred qualifications LL.B. (undergraduate law degree) from a recognized university in India will be an added advantage.

Taking responsibility for all corporate records management including maintenance of minute books and the corporate entity databasePreparing documents for formation and dissolution of entitiesSupporting compliance activities, including assisting with periodic reporting materials and filingsAssisting in implementing legal policies, processes and standards, and documenting related compliance process mapsPerforming various corporate searches and perform various corporate on-line registrationsDrafting and/or reviewing legal documents and resolutions and assist with diligence to support acquisitions, dispositions, financing, and corporate and tax restructuring mattersMaintaining entity lists and organizational structure charts and co-ordinate quarterly with various platforms and operating companies for updates; prepare quarterly entity list submissionsManaging Diligent entities database and relevant portalsPreparing officer certificates and notarial certificatesDocumenting flows of funds, including capital contributions, dividends, returns of capital and distributions; document transfers of interests; implement changes to director and officer slates; draft special approvals; maintain organization charts, etc.Assisting in preparing public/private company Board and Committee meeting materials, including the preparation of notices, agendas and resolutions, distribute and prepare meeting materials/minutes.Assisting with corporate disclosure, compliance activities and regulatory filingsAssisting treasury team with bank account opening and KYC requests and requirementsDrafting and/or reviewing legal documents and resolutions to support acquisitions, dispositions, financing and development matters, and corporate and tax restructuring mattersIdeally you are a Company Secretary with 4-6 years of relevant experience.

Reporting to the Director, you will be responsible for:Maintaining statutory company records for companiesProviding quarterly updates on corporate governance related matters and proposed reforms on corporate governance mattersAssisting the organization with compliance with legislation, regulation and industry rules as requiredAssisting with company secretarial policiesLiaising with operating businesses re their company secretarial recordsPreparing all statutory forms and annual returns and ensuring that statutory company forms and records are filed on timeArranging for companies to be dissolved/liquidated which are no longer neededAssisting with onshore and offshore execution of documents on behalf of various companiesSupporting transaction execution activities, liaising with internal and external counsel and team members on transaction documentation, transaction closings and business integrationProducing bibles of documents further to transactions and restructuresManaging relationships with third party service providers, including master services agreements and overseeing and instructing their management of corporate secretarial services, including checking that invoices are in line with fee agreements and processing for paymentProducing structure charts in VisioCollating documents needed for due diligence/money laundering/know your customer requirementsProducing ad hoc reports from DiligentEnsuring that directors understand their obligations as directorsDrafting and maintaining template company secretarial documentsTaking minutes at board meetings and producing statutory and ad hoc company board minutesMaintaining Diligent company databaseArranging and recording share transfersAltering of share capital as and when requiredArranging and recording appointment and resignation of officersFilling out of questionnaires for various Group entities, for example, in relation to the Office for National StatisticsLiaising with the global company secretarial teamIdeally you are a Company Secretary with 7-10 years of relevant experience.

Looking for young person who can work as a very private and personal secretary . Qualified person with driving license and two vehicle with good personality is must Please write back on [email protected] Regards